Privacy policy
Draft for the test version. It will be reviewed by a lawyer before the public launch.
Who we are
My Greenboard is a game where promoters share local organizations' ads and compete in teams. The person in charge of the protection of personal information is (name to be set by the site admin), . Contact: (email to be set by the site admin).
What we collect
If you create a promoter account: your username, display name, email address, password (stored only in a form that can't be read back), preferred language, team, the organizations you choose to share, your points, and when you accepted this policy.
If you create an organization account: the same account details, plus the profile, ads and images you submit.
If you open a link someone shared: an anonymous random visitor number stored in a cookie, which actions you took on the page (opening it, playing the video, Read more, the eye button, Visit website) and when. This number isn't linked to your name, email or any account. Your IP address is used for a few minutes to prevent abuse, and isn't stored.
We don't collect information from anyone under 14.
Why
- To run the game: count each visitor once per ad, give points, show team scores.
- To prevent cheating and abuse.
- To show organizations totals about their ad (for example, number of visitors). Organizations never see who you are.
- To send emails about your account (confirming your address, resetting your password, review decisions).
Cookies
- A login cookie, while you're signed in.
- A language cookie, to remember your language.
- An anonymous visitor cookie on ad pages, only to count each visitor once.
We don't use advertising or analytics cookies. Videos come from YouTube and load only if you press play; YouTube's privacy policy then applies.
Maps
The network map on the home page and on promoters' pages is provided by Google Maps. To show it, your browser connects to Google, which receives your IP address and the area of the map you view. Google's privacy policy applies. Ad pages don't load the map.
What is public
Your display name, your team, your points and the organizations you share appear on public pages (leaderboard, team page, your personal page). Your email address is never shown.
Who we share information with
We don't sell or rent personal information. Our hosting and email service providers process information on our behalf to run the site. If information is stored outside Quebec, we first assess that it will be adequately protected.
How long we keep it
- Anonymous visitor numbers: erased 90 days after the Challenge they were part of ends (outside Challenges, after 90 days).
- Detailed organization statistics: 13 months, then totals only.
- Accounts whose email address is never confirmed: deleted after 7 days.
- Email log: 12 months.
- Your account: until you delete it.
Your rights
You can, at any time:
- see and correct your information on your Account page;
- download a copy of your information (Account > Download my data);
- delete your account (Account > Delete my account). Points you earned stay with your team as an anonymous former member;
- withdraw your consent, by deleting your account;
- contact the person in charge above with any question or complaint.
You can also file a complaint with the Commission d'accès à l'information du Québec.
Security
Passwords are stored in a form that can't be read back, the site uses an encrypted connection, and only site admins can access account information. If an incident ever puts your information at risk of serious injury, we will notify you and the Commission d'accès à l'information.
Changes
If we change this policy significantly, we'll ask you to accept the new version the next time you sign in.
Last updated: Nov 6, 2026 at 14:55